Privacy and Cookies


Privacy Policy

The Small Shepherds Club is a non profit making self help group promoting good sheep husbandry among small flock owners predominantly in the South East of England. We are committed to safeguarding and preserving the privacy of our members and visitors to our website. 

This privacy policy sets out how the Small Shepherds Club collects and uses the personal data we collect from our members and website visitors. It includes data that we hold on paper and electronically. The Small Shepherds Club is the ’controller’ of the personal data you provide to us.

We may change this policy from time to time by updating this page.


What information do we collect?

When you join the Small Shepherds Club or renew your membership we collect the following the personal information about you - your contact details (name, address, phone number, email address) payment method and flock details. We sometimes use public domain information such as the Royal Mail Address Finder or BT Phonebook to verify incomplete or illegible addresses and phone numbers.

In addition to your contact details we also collect your holding number when you enter the Small Shepherds Club Show.

We take photos and videos which may include Club members at our events.


How do we use this information?

We use this information to 

  • manage your membership of the Club
  • notify you of Club activities and other training opportunities
  • organise Club events
  • keep you up to date with news relevant to keeping a small flock of sheep
  • calculate the average flock size, the range of breeds kept and the total number of sheep in the Club
  • produce a Club Breed directory
  • produce publicity material


Legal basis for processing

The legal basis for the majority of the processing of the data we hold on you is ‘legitimate interest’. 

Members attending Club events who do not want to be included in photos or videos should make themselves known to the event organiser at the start of each event.

We seek consent to include members and their flock(s) in the Club’s Breed List. Members can withdraw their consent at any time by emailing privacy@smallshepherdsclub.org.uk or by phone or letter (see How to contact us below).


Updating your information

We will send you a membership renewal form annually which must be signed and dated. We use the information you provide on this to update your details. You can also contact us anytime by email, phone or letter to update your details (see How to contact us below).


Sharing your information

Only current Club Committee members can access the personal data we hold about a members. We will not give a member’s details to another member without permission. 

We use a Google Contacts and Gmail  to manage your contact detail and send email messages.

For members who enter the Club Show we send return movement data (which includes contact details and holding number) to Animal Reporting and Movement Service. This is a legal requirement.

Beyond that we do not share, trade or sell members’ details to any third party.


How long do  we keep your information

We keep your personal information whilst you are a member of the Club. We delete your personal information if you have not renewed your membership for two years or sooner if requested.


Our website and cookies

We use Cookies on our website. These are small files placed on your computer if you agree. Aside from essential cookies, we use Google Analytics to help us understand our visitors and the content they are viewing so we can improve our website. 

For more information about the Cookies we use, see our Cookie Declaration. For more information see Google Analytics see Google's overview of privacy and safeguarding data.

It will not affect your experience of our website if you opt out of accepting cookies.You can change your cookie choices at any time,

Our website contains links to other websites. We are not responsible for the privacy policies or practices of third party websites.


Your rights

You can request a copy of the personal information we hold about you and ask us to update or amend remove any information you think is wrong. You can cancel your membership at anytime and ask for you personal information to be deleted.

You can find out more about your rights from the Information Commissioners website.

To request a change to or raise a concern about the way we manage your personal data please contact the Club Secretary.

If you are dissatisfied with our response you can complain to the Information Commissioner's Office.

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire

SK9 5AF

Phone 0303 123 1113


How to contact us

Please contact us if you have any questions about our privacy policy or the information we hold about you.

Small Shepherds Club
Carpenters
Finchdean
Waterlooville
Hampshire

Phone 02391 412361

Email  privacy@smallshepherdsclub.org.uk 


Revised 22nd May 2018

© Small Shepherds Club  2015 - 2018
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